Qualified E-Signature
Legally-Binding Signing, Wired Into Your CRM
Powers of attorney, mandates and disclosures need signatures that hold up in court. Yet the signing step usually falls out of the system entirely — printed, signed on paper, scanned, and re-uploaded by hand days later.
The Problem: Signing Lives Outside the System
A clean digital workflow breaks the moment a signature is required. Documents get exported, emailed, printed, physically signed, scanned, and manually re-attached to the CRM record. It is slow, error-prone, and leaves no reliable audit trail — and a scanned image is not a legally-qualified signature.
The Fix: Qualified Signatures, End to End
We wire an eIDAS-qualified signature loop (eID Easy, with national eID / Smart-ID) into the CRM. The system sends the document for signing, the signer authenticates with their national eID, and the signed PDF plus a full audit trail is filed straight back onto the record. A qualified eIDAS signature carries the same legal weight as a handwritten one under EU law — with none of the paper.
How It Works Under the Hood
Every step engineered for correctness, not just automation
Qualified, Not Just Digital
eIDAS-qualified electronic signatures carry the same legal standing as a handwritten one across the EU — not a drawn squiggle or a checkbox.
National eID Auth
Signers authenticate with their national eID or Smart-ID, so identity is verified by the eID provider, not self-asserted.
Write-Back to CRM
The signed PDF and signing metadata are filed automatically onto the originating record — no manual matching or re-upload.
Audit Trail
Who signed, when, and with which method is captured for every document, ready for compliance review.
The Automated Pipeline
From trigger to result — fully automated, end to end
Prepare Doc
Document generated from CRM data, ready for signature
Send to Sign
Signing request dispatched via eID Easy
eID Auth
Signer authenticates with national eID / Smart-ID
Qualified Sign
Legally-binding eIDAS signature applied
File Back
Signed PDF + audit trail written to the record
Built On a Production-Grade Stack
Industry-leading AI and automation platforms
eID Easy
Qualified signature gateway
National eID / Smart-ID
Signer authentication
n8n Automation
Send, poll, and write-back orchestration
SmartSuite CRM
Signed document + status storage
Results: Before and After
What changed once the automation went live
Before
- Documents exported, printed and signed on paper
- Scanned and re-uploaded by hand — often days later
- A scanned image, not a legally-qualified signature
- No consistent audit trail of who signed what, when
After
- Signing loop proven end-to-end on the eID Easy sandbox
- In the pilot, signer authenticates via national eID — not self-asserted
- Signed PDF written back to the record automatically
- Signing metadata captured for the audit trail
Close the Loop Between Your Documents and Signatures
Keep the entire lifecycle — generate, sign, file — inside one automated flow, with signatures that are legally binding across the EU.
Add Qualified E-Signing to Your Workflow
eID Easy • national eID / Smart-ID • CRM write-back
Free 30-minute consultation • EU eIDAS-qualified signatures • Signed docs filed straight to your CRM • Audit fee credited toward your build.